Guide for set up an automatic mail notification to users when a file is uploaded.

Setting a mail notification.

Select the desired a space of setting the mail notification, and click “Property”.

Click the “Mail Notification” icon located second from the left.

Specify the target action and destination user.

Please configure the red-bordered section of “Email notification settings.”

In “Target action,” check the actions for which you want to send email notifications.
In “Notification destination,” select the users to be designated as notification recipients (including groups/organizations).

Choose the recipients you want to notify from the users shared in the space (including groups/organizations).
Depending on your selection, the icon color for “All Shared Users” will change.

　
　
Please configure the items “Updated to adapt to the lower space” and “Automatically add notification settings to newly shared users” as needed.

The configuration methods are as follows:

Updated to adapt to the lower space

　If you want to apply it to the lower space, check the box and click “OK.”

Automatically add notification settings to newly shared users

　If you want to automatically add notification settings for newly shared users, check the box and click “OK.”

Depending on the settings for “Updated to adapt to the lower space” and “Automatically add notification settings to newly shared users,” the behavior during the addition of shared users (including groups/organizations) will differ as follows:

The user who creates the space immediately after its creation will automatically be added as a recipient for email notifications.

When adding shared users, if all existing users are notification recipients, the newly shared users will be automatically added as notification recipients.

When adding shared users, if only some of the existing users are notification recipients, the newly shared users will not be automatically added as notification recipients.

If “Automatically add notification settings to newly shared users” is checked, they will be automatically added as notification recipients regardless of any other conditions.

Note: Explanation of the actions
The rules for actions to apply can be selected from the following 9 items:

Item Name	Explanation
Upload	The rule will be adopted when a file is uploaded.
Download	The rule will be adopted when a file is downloaded.
Text updated	The rule will be adopted when a web text is uploaded.
Accept file	The rule will be adopted when a user is allowed to move and copy a file.
Delete	The rule will be adopted when a file is deleted.
Check-in	The rule will be adopted when a user check-in a file.
Check out	The rule will be adopted when the custom field of date type reached its target date.
archive	The rule will be adopted when a file is archived.
Update shortcut source	The rule will be adopted when the original file of the shortcut has been updated. The user who is shared in the space where the shortcut is created will be notified.